Town Council Meeting – 8 September 2026

by | Sep 8, 2026

Committee
Town Council
Date
Time
Agenda Minutes

Agenda

28 August 2026

Stokesley Town Council

The next meeting of Stokesley Town Council will take place on Tuesday 8 September 2026 commencing at 7.15 pm.

The formal Agenda will be preceded by an open forum at 7 pm where members of the Public, the Police, and North Yorkshire Councillor are invited to speak. Please note members of the public will be allowed to make statements, ask questions, or provide evidence on items on the agenda but this will be limited to 3 minutes per person.

A G E N D A

1. NOTICE OF MEETING

  • Public notice of the meeting has been given in accordance with Schedule 12, paragraph 10(2) of the Local Government Act 1972.

2. APOLOGIES FOR ABSENCE

  1. To receive the apologies for absence received in advance of the meeting.

  2. To consider the reasons for absence provided.

3. DECLARATIONS OF INTERESTS IN ITEMS ON THE AGENDA

4. MINUTES

To confirm as a true record the minutes of the Town Council meeting held on 11 August 2026.

5. FINANCIAL STATEMENTS

  1. To agree the monthly statements for August 2026 circulated on 7.9.26.

  2. To note the payments made in August 2026.

  3. To receive the Investment Income Account Statement 1 July to 31 July 2026 circulated on 26.8.26.

  4. To receive the Investment Report for Q2 ending 30 June 2026 circulated on 7.8.26.

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6. MATTERS FOR DISCUSSION Town Council

  1. Strategic Objectives for 2026/27:-

    • a. Electrical Vehicle Charging Points – to receive the response from NYC circulated on 13.8.26.

    • b. Riverbank Improvements.

    • c. Old Fairfield Play Park.

  2. Press Releases / Newsletter – to approve the newsletter article circulated on 24.8.26 for the next edition.

  3. Scout Hut.

  4. Banking Hub Update.

  5. Liberal Democrats Leaflet.

Committees and Working Groups

  1. To receive the minutes from the Open Spaces & Allotments Committee meeting held on 2 September 2026.

Correspondence/Complaints received

  1. To receive the e-mail from a resident asking for a ’Joint request for wildlife mitigation and speed review: A172 and Seamer to Stokesley road (via Tame Bridge)’ circulated on 12.8.26.

7. NORTH YORKSHIRE COUNCIL (NYC) Planning Applications

  1. To review and respond to the following Stokesley Planning Applications:- Applications Received

26/03579/FUL – 21 College Square – Installation of replacement front door with bespoke wooden door with two double-glazed panels in the top half, and replacement fanlight in double glazing and the installation of replacement rear bedroom window with wooden four-paned sliding sash (double glazed).

Planning Decisions

  1. To receive the Planning Application decisions from NYC: Applications Granted

ZB25/01966/FUL – Commercial House, 10B Bridge Road – Full planning approval for the change of use of offices to regularise previous planning approval ZB24/01812/FUL.

ZB25/02162/FUL – 40 College Square - application for the replacement of 5 no windows timber framed to UPVC double glazed to the front of the property.

Applications Withdrawn

ZB26/00349/LBC – 60 West Green – LBC for the replacement of internal doors and door frames within the property to fire doors with matching frames

Planning and Development Issues

  1. Enforcement Issues reported to NYC

To receive the update on current Enforcement Cases from County Cllr Griffiths.

  • a. Taylor Wimpey Estate.

  • b. British Legion Club Site, North Road.

  • c. Tilia Estate – planning conditions.

  • d. 47 High Street (formerly the Pack Horse Pub).

  • e. Morrison, High Street.

  • f. Costa Coffee, High Street.

  • g. Old Natwest Bank.

  • h. Barclays Bank.

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8. North Yorkshire Council Correspondence

  1. Cobbles.

  2. Parking.

  3. Roadside Debris and Road Sweeping.

9. POLICE

To receive the Police report.

10. YLCA

  1. To receive the White Rose Updates.

  2. To receive the Training E—Bulletins.

  3. To receive the Law and Governance Bulletins.

  4. To receive the Chief Executive bulletins.

11. Items tabled for information

None received.

12. EXCLUSION OF THE PRESS AND PUBLIC

In accordance with Paragraph 1 (2) of The Public Bodies (Admission to Meetings) Act 1960, the Town Council can RESOLVE that the press and public be excluded from the meeting to deal with items of a confidential nature.

The next Town Council meeting will take place on Tuesday 13 October 2026

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APPENDIX 1

STOKESLEY TOWN COUNCIL -AUGUST 2026

ACCOUNTS REPORT

Payments

Supplier Reason Value £
Salaries Weeks 18 - 22 5292.95
HMRC PAYE/NIC Month 5 1123.70
Sage IT Support 147.00
HFC Systems Office 365 112.56
Clear Business Phone / Internet 92.69
Canon Photocopier Contract 82.37
Canon Photocopier Contract 84.70
C G Robinson & Sons Grass Cutting– Open Spaces / Grass Cutting 3059.90
MBP Groundcare Hedge Work SLA 347.50
CRW Landscaping Tree Removal – Open Spaces / Tree Works 450.00
MBP Groundcare Hedge Work – Golden Lion Bridge 60.00
British Gas Electricity– Open Spaces / Toilets 98.37
Loorolls.com Toilet Rolls – Open Spaces / Toilets 313.20
PPS CleaningProducts – Open Spaces / Toilets 157.93
Lock & Key New Radar Lock – Open Spaces / Toilets 106.65
NPower Christmas Lights Electricity 132.26
Town Hall Trust MeetingRooms 248.00
Barclays Bank Charges - Miscellaneous 8.50
Catch Designs Town Maps – Miscellaneous (£500 donation from Cllr
Griffiths LocalityFund).		 1476.00
Land Registry Maps – Miscellaneous 14.00
TTi UK Ltd Angle Grinder & Discs – Miscellaneous 118.99
Royal British Legion Wreath – Misceallaneous 50.00
Hatton Traffic Management Yorkshire DayTraffic Management – Events 1121.77
Glasdon UK Ltd Dog Poo Bag Dispensers – Events 674.04
Total 15373.08

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Minutes

STOKESLEY TOWN COUNCIL

A Meeting of the Town Council was held on Tuesday 8 September 2026 at 7 pm in Stokesley Town Hall

Present : Cllrs Sally Atkinson, Mike Canavan, David Cook, Claire Craster, Helen Duggleby, Bryn Griffiths, Chris Johnson, Laura Wise and Gary Yuille. Town Clerk – Mrs Julie McLuckie.

In accordance with the notice of meeting a public forum session took place from 7pm to 7.15pm.

No residents in attendance.

North Yorkshire Council (NYC) – County Cllr Griffiths informed members that NYC had taken the owners of the Old British Legion Club to court in July and August. Only one of the owners had attended both times and had promised to carry out the required work. This work has still not been completed and therefore they are due back in Court this month. Cllr Griffiths would request a further update following this hearing and would request information on what exactly they have asked the owners to do to bring the building into an appropriate state or repair. Town Councillors pointed out that there are still orange barriers on the grassed area next to the Old Club that have been there for several months. Cllr Griffiths would request that these be removed.

Church Footbridge – Cllr Griffiths confirmed that the Bridge Engineer has agreed to replace several of the broken wooden panels on the church footbridge and that they would also arrange for the fence to be repaired on the Levenside.

Stokesley Grange Estate – Cllr Griffiths has reported the lack of waste bins on this Estate to the management company who had advised that they could install them but at a cost to residents. Town Councillors requested that Cllr Griffiths confirm what work is required by Taylor Wimpey to enable the roads on this estate to be adopted by NYC as per the original planning application and how NYC ensure that Taylor Wimpey comply. Cllr Griffiths was also asked to confirm who is responsible for the Play Area and Equipment on this Estate.

Litter Bins – Cllr Griffiths has continued to report the bins not getting emptied in accordance with the contract schedule. Following a meeting with a member of the NYC waste team it was agreed that some of the bins need to be replaced but that at the same time an exercise should take place to review where bins are positioned and to number them all so that issues can be reported easier.

1/08/09/26 NOTICE OF MEETING

RESOLVED that the public notice of the meeting had been provided in accordance with Schedule 12, paragraph 10(2) of the Local Government Act 1972.

2/08/09/26 APOLOGIES FOR ABSENCE

  1. RESOLVED that apologies for absence from Cllr Graham Sowerby be received.

  2. RESOLVED that the reasons for absence provided be approved.

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3/08/09/26 DECLARATIONS OF INTERESTS IN ITEMS ON THE AGENDA

RESOLVED that Cllrs Griffiths and Johnson declared an interest in 6. Matters for Discussion point 5. – Liberal Democrats Leaflet and Cllr Duggleby declared an interest in 6. Matter for Discussion point 4. – Banking Hub Update.

4/08/09/26 MINUTES

RESOLVED that the minutes of the Town Council held on 11 August 2026 be approved and signed.

5/08/09/26 FINANCIAL STATEMENTS

  1. FINANCIAL STATEMENTS

  2. RESOLVED that the monthly statements for August 2026 circulated on 7.9.26 be approved.

  3. RESOLVED that the payments made in August 2026 (attached at Appendix 1) be approved.

  4. RESOLVED that the Investment Income Account Statement 1 July to 31 July 2026 circulated on 26.8.26 be received.

  5. RESOLVED that the Investment Report for Q2 ending 30 June 2026 circulated on 7.8.26 be received.

6/08/09/26 MATTERS FOR DISCUSSION Town Council

  1. Strategic Objectives for 2026/27:-

    • a. Electrical Vehicle Charging Points (EVCP). RESOLVED that Cllrs Duggleby and Johnson had met with an EVCP company to discuss the options around installing chargers on the High Street. The company agreed to provide further information and options for the installation of EVCP along the High Street, and they acknowledged that the High Street is very busy and therefore an ideal place for them to be provided. The company which has installed units for NYC in various locations agreed that installing slow chargers in the Show Field Car Park was not an appropriate option and agreed to raise this direct with NYC. Cllr Atkinson advised that charging units have been installed over the summer break at Stokesley School and that she would ask if there was an opportunity for these to be used when the school is closed on an evening, weekends and during school holidays. The Clerk was asked to write to NYC again about the proposed installation of slow charging units and the fact that they are not fit for purpose.

    • b. Riverbank Improvements. RESOLVED that Cllrs Craster and Johnson had met with a representative from each of the River Leven Group and the Levenside Association and walked the full length of the river in Stokesley to look at what work is required. A full report will be drafted, and a further meeting will be arranged with the Tees River Trust and the Environment Agency (EA) to look at what can / cannot be done to improve the aesthetic of the riverside whilst ensuring it remains environmentally sustainable. One area of concern is the river wall which will require prompt action, and it was agreed to start to look for possible grant opportunities for this work following discussions with the Tees River Trust and the EA.

    • c. Old Fairfield Play Park. RESOLVED that the area has been strimmed and that the Clerk is in the process of arranging for the old bin to be removed. Both the residents and Town Council are waiting for responses from the Management Company about the railings and until this is received, the Council is unable to progress further.

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  1. Press Releases / Newsletter – RESOLVED that the newsletter article circulated on 24.8.26 via e-mail be approved.

  2. Scout Hut – RESOLVED that the requested information has been provided to the solicitors and they would now draw up the draft agreement.

  3. Banking Hub Update. RESOLVED that the Town Council were pleased to note the banking hub is now open and very well received by residents from Stokesley and the surrounding area.

  4. Liberal Democrat Leaflet. RESOLVED that Cllrs Griffiths and Johnson read out a statement and acknowledged that some of the comments contained within the leaflet were incorrect and agreed to issue an apology and clarification in the next leaflet.

Committees and Working Groups

  1. RESOLVED that the minutes from the Open Spaces & Allotments Committee meeting held on 2 September 2026 be received. It was agreed to obtain quotes for a full risk assessment of the trees which could in turn then provide a forward work schedule. It was agreed to ask our current Hedge Contractor if he would be able to respond to emergency calls such as a tree branch down and if he could identify and carry out maintenance works identified.

Correspondence/Complaints received

  1. RESOLVED that the correspondence from a resident asking for a ‘Joint request for wildlife mitigation and speed review: A172 and Seamer to Stokesley road (via Tame Bridget)’ circulated on 12.8.26 be received. The Clerk would advise the resident to contact NYC Highways as the responsible authority.

7/08/09/26 NORTH YORKSHIRE COUNCIL (NYC) Planning Applications

  1. To review and respond to the following Stokesley Planning Applications:-

26/03579/FUL – 21 College Square – Installation of replacement front door with bespoke wooden door with two double-glazed panels in the top half, and replacement fanlight in double glazing and the installation of replacement rear bedroom window with wooden fourpaned sliding sash (double glazed). RESOLVED no objections.

Planning Decisions

  1. To receive the Planning Application decisions from NYC: None received.

Planning and Development Issues

  1. Enforcement Issues reported to NYC

To receive the update on current Enforcement Cases from County Cllr Griffiths.

  • a. Taylor Wimpey Estate – no further update.

  • b. British Legion Club Site, North Road – Update provided by Cllr Griffiths in the public section.

  • c. Tilia Estate – planning conditions – no further update.

  • d. 47 High Street (formerly the Pack Horse Pub) – additional scaffolding has been erected but there is still no planning approval in place.

  • e. Morrison, High Street – Cllr Johnson had spoken with the owners who have confirmed that they will be carrying out repairs.

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  • f. Costa Coffee, High Street – an update had been received advising that maintenance will take place to both the interior and exterior of the premise as soon as they have received the appropriate planning permissions.

  • g. Old Natwest Bank – no further update.

  • h. Barclays Bank – no further update.

  • i. Stokesley School – RESOLVED that the Clerk clarify the current position for additional parking at Stokesley School as they had withdrawn their planning application but have gone ahead and introduced additional parking on the playing field.

8/08/09/26 North Yorkshire Council Correspondence

  1. Cobbles – RESOLVED that we are still waiting for a response for NYC. The Clerk to ask when a response can be expected as the last communication was on 21 July 2026 when NYC confirmed that they would provide an update.

  2. Parking – RESOLVED that Cllr Canavan had sent the agreed letter to NYC on 19 August 2026 and to date has not received any acknowledgement or response. It was agreed that if by Monday next week now response has been received then a copy of the letter would be submitted to the Chief Executive.

  3. Roadside Debris and Road Sweeping – RESOLVED that Cllr Griffiths to take up the issue of the lack of road sweeping and weed killing with NYC and report back.

9/08/09/26 POLICE

RESOLVED that the Police report be received. A total of 19 incidents were reported between 1 August and 31 August 2026.

10/08/09/26 YLCA

  1. RESOLVED that the White Rose Updates be received.

  2. RESOLVED that the Training E—Bulletins be received.

  3. RESOLVED that the Law and Governance Bulletins be received.

  4. RESOLVED that the Chief Executive bulletins be received.

11/08/09/26 Items tabled for information

None received.

12/08/09/26 EXCLUSION OF THE PRESS AND PUBLIC

RESOLVED that in accordance with Paragraph 1 (2) of The Public Bodies (Admission to Meetings) Act 1960, the Town Council resolved that the press and public be excluded from the meeting to deal with items of a confidential nature.

Town Investment Plan – RESOLVED that a meeting be arranged in advance of the first consultation meeting between the Town Council and interested parties to prioritise what Stokesley would like to include in the Investment Plan. The Clerk to arrange the meeting.

August Bank Holiday Event Cancellation – RESOLVED that following receipt of an e-mail regarding the cancellation of the August Bank Holiday Event that was organised by the North Yorkshire Events Company claiming that the Town Council had named an individual to blame for the cancellation a draft e-mail in response was reviewed and agreed.

Capital Programme Development – RESOLVED that Stokesley Town Council will produce a list of project priorities that we would like to include in the NYC Capital Programme next

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financial year. Cllr Canavan would draft an initial proposal that Councillors can review and amend with a view to submitting by Friday 18 September 2026.

A172 Lay-by – RESOLVED that the Clerk would report the ongoing issues to the Head of Highways and ask that the lay-by be tidied and the fly tipping removed.

The meeting closed at 9.15 pm.

Signed ……………………………………………………..Date ……………………

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APPENDIX 1

STOKESLEY TOWN COUNCIL -AUGUST 2026

ACCOUNTS REPORT

Payments

Supplier Reason Value £
Salaries Weeks 18 - 22 5292.95
HMRC PAYE/NIC Month 5 1123.70
Sage IT Support 147.00
HFC Systems Office 365 112.56
Clear Business Phone / Internet 92.69
Canon Photocopier Contract 82.37
Canon Photocopier Contract 84.70
C G Robinson & Sons Grass Cutting– Open Spaces / Grass Cutting 3059.90
MBP Groundcare Hedge Work SLA 347.50
CRW Landscaping Tree Removal – Open Spaces / Tree Works 450.00
MBP Groundcare Hedge Work – Golden Lion Bridge 60.00
British Gas Electricity– Open Spaces / Toilets 98.37
Loorolls.com Toilet Rolls – Open Spaces / Toilets 313.20
PPS CleaningProducts – Open Spaces / Toilets 157.93
Lock & Key New Radar Lock – Open Spaces / Toilets 106.65
NPower Christmas Lights Electricity 132.26
Town Hall Trust MeetingRooms 248.00
Barclays Bank Charges - Miscellaneous 8.50
Catch Designs Town Maps – Miscellaneous (£500 donation from Cllr
Griffiths LocalityFund).		 1476.00
Land Registry Maps – Miscellaneous 14.00
TTi UK Ltd Angle Grinder & Discs – Miscellaneous 118.99
Royal British Legion Wreath – Misceallaneous 50.00
Hatton Traffic Management Yorkshire DayTraffic Management – Events 1121.77
Glasdon UK Ltd Dog Poo Bag Dispensers – Events 674.04
Total 15373.08

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