Communications and Events Committee Meeting – 10 September 2026

by | Sep 10, 2026

Committee
Communications and Events Committee
Date
Time
Agenda Minutes

Agenda

26 August 2026

A meeting of the Communications and Events Committee will take place on Thursday 10 September 2026 at 7.00 pm in Stokesley Town Hall

A G E N D A

  1. NOTICE OF MEETING

Public notice of the meeting has been given in accordance with Schedule 12, paragraph 10(2) of the Local Government Act 1972.

  1. MEMBERS OF THE PUBLIC

Members of the public will be given the opportunity to make any comments and raise any questions (limited to 3 minutes each).

  1. APOLOGIES FOR ABSENCE

Apologies for absence to be received and agreed.

  1. DECLARATIONS OF INTERESTS IN ITEMS ON THE AGENDA

  2. MINUTES OF THE MEETING HELD ON 25 JUNE 2026

To approve the minutes from the meeting held on 25 June 2026.

  1. VIBRANT AND SUSTAINABLE HIGH STREET GRANT

    • Review and Claim Submissions.

  2. EVENTS 2026

    • a. Summer in the Square.

    • b. Yorkshire Day – 2 August 2026 – Review.

    • c. Stokesley Sparkle – Saturday 28 November 2026.

Page 1 of 1

Minutes

STOKESLEY TOWN COUNCIL COMMUNICATIONS AND EVENTS COMMITTEE

A Meeting of the Communications and Events Committee was held in the Town Hall, Stokesley on Thursday 10 September 2026

Communications and Events Committee Membership

Cllr Sally Atkinson, Cllr Claire Craster, Cllr Chris Johnson, Cllr Laura Wise and Gary Yuille plus noncouncil representatives – Mr Richard Agar and Mrs Sue Thompson.

Present : Cllrs Sally Atkinson, Claire Craster, Chris Johnson, Laura Wise and Gary Yuille. Mrs Julie McLuckie – Town Clerk, Cllr Helen Duggleby and Non-Council Members – Mrs Sue Thompson

1/10/09/26 NOTICE OF MEETING

RESOLVED that the public notice of the meeting had been provided in accordance with Schedule 12, paragraph 10(2) of the Local Government Act 1972.

2/10/09/26 MEMBERS OF THE PUBLIC

None present.

3/10/09/26 APOLOGIES FOR ABSENCE

RESOLVED to receive and accept the apologies from Cllr Laura Wise.

4/10/09/26 DECLARATIONS OF INTERESTS IN ITEMS ON THE AGENDA

None declared.

5/10/09/26 MINUTES OF THE MEETING HELD ON 25 JUNE 2026

RESOLVED that the minutes of the meeting held on 25 June 2026 be agreed.

6/10/09/26 VIBRANT AND SUSTAINABLE HIGH STREET APPLICATION

RESOLVED that the Communications and Events Committee now need to progress the items detailed within the successful bid and meet the targets for each element set within the document.

High Street Improvement (February to April 2026) - £5,000 - Bin storage and dog waste bins – RESOLVED that the two dog waste bag dispensers have been purchased and will be installed after the annual fair. It was agreed to do a full survey of the bins along the High Street with a view to identifying the most suitable storage solution.

Cycle Repair and Storage (February to April 2026)- £2,200 – RESOLVED that Cllr Atkinson would contact the Wainstones Hotel to request the contact details of where they purchased their cycle repair kit from with a view to purchasing a similar one to be installed in the Old Market Square. The water station was now installed and had received a positive response.

Canopy / Sail Installation (May to June 2026) – £20,000 - RESOLVED that the gazebo and parasol had proven to be a great success. The parasol had offered welcome shade in the Old Market Square throughout the summer since its installation. Consideration to be given to purchasing a second parasol if there is sufficient funds remaining.

1

Summer in the Square – RESOLVED that the Summer in the Square Events have been very well supported and the weather had been kind for all of them. It was agreed to look at purchasing some large signs to be displayed at the entrances to the Town on wooden frames that could be erected at the end of May and remain in place until the last event has taken place. In addition the cable matting still needs to be purchased and the portable PA system.

Yorkshire Day – Saturday 1 August 2026 and Sunday 2 August 2026– RESOLVED that Yorkshire Day Event had been a great success and was very well attended and received a lot of positive feedback. It was agreed to look to host a similar event next year on Sunday 1 August 2026. The Clerk would draft a budget for the event based on the expenditure from this year to be considered as part of the annual budget for 2027/28 although the proposal would be to try and secure sponsorship from local businesses.

Professional Management of Events - £5000 – RESOLVED that the invoices for the management of Summer in the Square and Yorkshire Day have now been paid.

Equipment Rental for Large Events - £5000 – see Yorkshire Day. RESOLVED that the marquee hire including chairs and tables had now been paid and reclaimed.

Marketing - £2000 – RESOLVED that the marketing for Summer in the Square and Yorkshire Day has taken place and the invoices paid.

Business Workshops - £10,000 – RESOLVED that the proposal to offer social media and marketing training would be discussed at the next business forum.

Lantern Workshop and Stokesley Sparkle - £6350 – RESOLVED that £3412.19 expenditure has already been spent against this budget allocation. This covered the costs for the additional Christmas Tree and lights in the Old Market Square plus the installation of an external electric socket. It also covers the costs for three lantern workshops. This leaves a balance of £2937.81 which will be used to cover lantern workshops and the tree purchase in 2026. It was agreed to approach the Scouts and Guides to see if they would be interested in hosting a Lantern Workshop this year alongside the Stokesley Community Library.

7/10/09/26 EVENTS 2026

  • a. Summer in the Square – RESOLVED that the information from businesses about their sales to be obtained to compare with days when there were no events. Catch Designs would provide the social media data and volunteer hours to be sent to the Clerk to be submitted as part of the match funding. The streetlamp post banners will be removed as soon as the fair has departed and stored in the Town Hall. The Clerk would send a thank you to all the artists for performing and ask if they would be interested in attending again next year.

  • b. Yorkshire Day – RESOLVED to produce a promotion package for this event to try and secure funding to enable and event to take place again next year.

  • c. Stokesley Sparkle – Saturday 28 November 2026. RESOLVED that face painters be organised offering the glitter face paint to be set up in the Stokesley Room. Cllr Atkinson would ask Crash Bang Wallop if they would be available to perform at the event and the Clerk would contact the photographer to see if they would be able to attend again this year. Cllr Wise had a contact for children’s rides and as we now know we have half of the Plain available she would ask if they would be available to attend. Once all the timings are confirmed a meeting with the local businesses would be arranged to inform them what is taking place and seeking their support. Patrick Monahan would once again lead the lantern parade and switch on the tree

2

lights in the Old Market Square. The Clerk confirmed that two trees have been ordered, one for the West Green and one for the Old Market Square.

The meeting closed at 8.45 pm.

Signed ……………………………………………..…………….. Date…………………………

3