Town Council Meeting – 9 June 2026

by | Jun 9, 2026

Committee
Town Council
Date
Time
Agenda Minutes

Agenda

4 June 2026

Stokesley Town Council

The next meeting of Stokesley Town Council will take place on Tuesday 9 June 2026 commencing at 7.15 pm.

The formal Agenda will be preceded by an open forum at 7 pm where members of the Public, the Police, and North Yorkshire Councillor are invited to speak. Please note members of the public will be allowed to make statements, ask questions, or provide evidence on items on the agenda but this will be limited to 3 minutes per person.

A G E N D A

1. NOTICE OF MEETING

  • Public notice of the meeting has been given in accordance with Schedule 12, paragraph 10(2) of the Local Government Act 1972.

2. APOLOGIES FOR ABSENCE

  1. To receive the apologies for absence received in advance of the meeting.

  2. To consider the reasons for absence provided.

3. DECLARATIONS OF INTERESTS IN ITEMS ON THE AGENDA

4. MINUTES

To confirm as a true record the minutes of the Annual Meeting of the Town Council held on 12 May 2026

5. COMMITTEE / AREAS OF RESPONSIBILITY STRUCTURE

To agree Committee / Areas of Responsibility membership for 2026/27, and where possible to appoint five members to ensure quoracy.

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Committee / Working Group Current Membership Committees

Employment Committee Cllrs Canavan, Carey, Craster, Griffiths & Sowerby Finance Committee Cllrs Canavan, Carey & Cook Planning Committee Cllrs Canavan, Cook & Yuille Health & Safety Committee Cllrs Canavan, Craster, Johnson, & Sowerby Open Spaces & Allotments Cllrs Craster, Griffiths, Sowerby & Yuille Committee (plus allotment holder representative) Town Hall Committee Cllrs Canavan & Johnson (3 Town Hall Management representatives) Communications & Events Cllrs Atkinson, Cook, Craster, Johnson & Yuille Committee (plus non-council members) Parking Committee Cllrs Canavan, Carey, Griffiths & Johnson Working Groups Scout Hut Lease Cllrs Atkinson & Craster Electrical Vehicle Chargers Riverbank Improvements Old Fairfield Play Park External Bodies

Preston Educational Trust Cllrs Atkinson & Canavan Lady Hullocks Trust Cllr Atkinson, Mr Johnson & Mr Turland – Town Council appointed representatives. The Globe Cllrs Atkinson & Craster Fairtrade Cllr Atkinson Climate Action Cllr Atkinson Community Care Association Cllr Yuille

6. FINANCIAL STATEMENTS

  1. To agree the monthly statements for May 2026 circulated on 4.6.26.

  2. To note the payments made in May 2026 (attached at Appendix 1).

  3. To note the Annual Internal Audit Return for 2025/26 included at page 3 of the Annual Governance and Accountability Return 2025/26 circulated on 9.6.25.

  4. To approve Section 1 – Annual Governance Statement 2025/26 for Stokesley Town Council on page 4 of the Annual Governance and Accountability Return 2025/26 circulated on 9.6.25.

  5. To approve Section 2 – Accounting Statements 2025/26 for Stokesley Town Council on page 5 of the Annual Governance and Accountability Return for 2025/26 circulated on 9.6.25.

  6. To consider the Internal Auditor’s written report and agree any necessary actions arising from it circulated on 9.6.25.

  7. To receive the Investment Income Account Statement 1 April to 30 April 2026 circulated on 14.5.26.

7. MATTERS FOR DISCUSSION Town Council

  1. Strategic Objectives for 2026/27:-

    • a. Electrical Vehicle Charging Points.

    • b. Riverbank Improvements.

    • c. Old Fairfield Play Park.

  2. Press Releases / Newsletter – the copy deadline for the July / August edition is 10 July 2026. So any articles for inclusion to be submitted to the Clerk by Friday 3 July 2026.

  3. Scout Hut.

  4. Banking Hub.

  5. To receive the insurance quote for the coming year circulated on 1.6.26.

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Committees and Working Groups

  1. To receive the minutes from the Finance Committee held on 26 May 2026.

Correspondence/Complaints received

  1. To receive the S137 application from Stokesley Area Imagination Library (SAIL) requesting a £780 donation towards the scheme circulated on 29.5.26.

  2. To receive the e-mail from a resident of Copsewood Walk about the trees on the open space adjacent to his property circulated on 31.5.26.

  3. To receive the response from a resident of Station Road about the Parking circulated on 19.5.26.

8. NORTH YORKSHIRE COUNCIL (NYC) Planning Applications

  1. To review and respond to the following Stokesley Planning Applications:-

ZB26/00641/LBC – Shine Hair and Beauty, 3 Bridge Road – Listed building consent for the replacement of 3 small wooden windows on 2nd floor elevation.

ZB26/00778/MRC – 46 Meadowfield – Application for modification / variation of condition 2 (pans) – change in design for previously approved application ZB26/00222/FUL.

Planning Decisions

  1. To receive the Planning Application decisions from NYC:

Applications Granted

ZB26/00669/FUL - 37 Springfield Stokesley - Sunroom extension to replace an existing conservatory. ZB26/00353/LBC – 14 West Green – Listed building consent for the installation of through floor lift. ZB26/00548/FUL – 6 College Square – Application for the renovation of ground floor bay window and replacement of entrance door and frame.

ZB26/00628/FUL – 10 Levenside – Application for the replacement of no 11 existing timber single glazed windows with new timber double glazed windows.

Tree Preservation Order Served

ZB26/00296/TPO – Springfield House TPO 2004/07 – T8 Oak Tree, raise the crown on west side to 4 metres as it is catching high sided vehicles that park in the car Park AGREED. T12 – Cherry tree in courtyard, reduce height by ½ metre and the sides reducing by 2 meters REFUSED

Applications Withdrawn

ZB26/00105/LBC – 5 Red House – application for listed building consent to re-roof the property. ZB24/01223/FUL – Stokesley School, Station Road – Extension of the provision of car parking onto an existing playing field.

Planning and Development Issues

  1. Enforcement Issues reported to NYC

To receive the update on current Enforcement Cases from County Cllr Griffiths.

  • a. Taylor Wimpey Estate.

  • b. British Legion Club Site, North Road.

  • c. Tilia Estate – planning conditions.

  • d. Brierley Development.

  • e. 47 High Street (formerly the Pack Horse Pub).

  • f. Morrison, High Street.

  • g. Costa Coffee, High Street.

  • h. Millbry Hill.

  • i. 49 Levenside.

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  • j. Old Natwest Bank.

  • k. Pizza Village.

  • l. Xtreme Tech. RESOLVED to receive the response from Planning Enforcement circulated on 27.5.26 and to note that there was no further action required.

9. North Yorkshire Council Correspondence

  1. To receive the e-mail from the Migrants Programmes Team circulated on 26.5.26.

  2. Parking - To receive the response about the Off Street Parking Places Order circulated on 19.5.26.

  3. Cobbles.

10. POLICE

To receive the Police report.

11. YLCA

  1. To receive the White Rose Updates.

  2. To receive the Training E—Bulletins.

  3. To receive the Law and Governance Bulletins.

  4. To receive the Chief Executive bulletins.

12. Items tabled for information

None received.

13. EXCLUSION OF THE PRESS AND PUBLIC

  • In accordance with Paragraph 1 (2) of The Public Bodies (Admission to Meetings) Act 1960, the Town Council can RESOLVE that the press and public be excluded from the meeting to deal with items of a confidential nature.

The next Town Council meeting will take place on Tuesday 14 July 2026

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APPENDIX 1

STOKESLEY TOWN COUNCIL -MAY 2026

ACCOUNTS REPORT

Payments

Supplier Reason Value £
Salaries Weeks 5 - 8 5031.48
HMRC PAYE/NIC Month 2 1552.16
Sage IT Support 147.00
HFC Systems Office 365 112.56
Clear Business Phone / Internet 92.69
Canon Photocopier Contract 76.85
Canon Photocopier Contract 82.37
C G Robinson & Sons Grass Cutting– Open Spaces / Grass Cutting 3059.90
MBP Groundcare Hedge Work SLA x 2 347.50
Amazon Toilet Seat – Open Spaces / Toilets 25.49
British Gas Electricity– Open Spaces / Toilets 105.09
Professional Paper Supplies Toilet Rolls – Open Spaces / Toilets 30.30
StokesleyCommunityLibrary S137 Grant 12639.00
Girl Guides S137 Grant 250.00
Scouts S137 Grant 250.00
Argos Shredder – Office Equipment 63.94
LesleyPalmer Advertising Newsletter 160.00
Barclays Bank Charges - Miscellaneous 8.50
Information Commissioners
Office		 Annual Renewal 47.00
Skipton Hire Centre Ltd Cherry Picker for Banner Installation – Events 183.60
Bravura Banner Brackets – Events 249.98
Arbour Tide Gazebo – Events 1624.00
Stewart Forbes Electrical Relocation of Defib for Water Dispenser – Events 270.00
Keep Britian Tidy Dog Poo Fairy – Events 180.00
Indigo Shading Parasol (50% deposit) – Events 3518.40
Thirsty Work Ltd Water Dispenser – Events 3750.00
Total 33857.81

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Minutes

STOKESLEY TOWN COUNCIL

A Meeting of the Town Council was held on Tuesday 9 June 2026 at 7 pm in Stokesley Town Hall

Present : Cllrs Sally Atkinson, Mike Canavan, David Cook, Claire Craster, Helen Duggleby, Bryn Griffiths, Chris Johnson and Laura Wise.

Town Clerk – Mrs Julie McLuckie and two residents. PC Giles Noble – North Yorkshire Police.

In accordance with the notice of meeting a public forum session took place from 7pm to 7.15pm.

A resident from Levenside raised the question of having to pay a planning fee when carrying out routine maintenance to a property within the Conservation area and whether planning was required. The resident is wanting to carry out repairs to windows, drainpipe and re-paint all like for like. RESOLVED that Cllr Griffiths would contact the planning department for their advice and report back to both the Council and the resident .

North Yorkshire Council (NYC) – County Cllr Griffiths advised members that the new Development Plan timetable was due to be submitted to the Executive on Tuesday 16 June 2026. This would include a new call for sites.

A new Community Services / Anti-Social Behaviour Policy was also due to be submitted to the Executive for review. Cllr Griffiths would circulate to Town Councillors for comment in advance.

Station Road – Cllr Griffiths confirmed that he has requested a NYC site visit to look at all the issue on Station Road. Cllr Craster asked that he also point out the streetlights that are completely covered by conifers.

Cllr Canavan asked when the gutter sweeping was due to take place? The Clerk would request a copy of the gutter cleaning schedule. NYC have confirmed that they have carried out weed killing but if Councillors identified any areas that have been missed to report to the Clerk who will report this to NYC.

1/09/06/26 NOTICE OF MEETING

RESOLVED that the public notice of the meeting had been provided in accordance with Schedule 12, paragraph 10(2) of the Local Government Act 1972.

2/09/06/26 APOLOGIES FOR ABSENCE

  1. RESOLVED that apologies for absence from Cllrs Graham Sowerby and Gary Yuille be received.

  2. RESOLVED that the reasons for absence provided be approved.

3/09/06/26 DECLARATIONS OF INTERESTS IN ITEMS ON THE AGENDA

RESOLVED that Cllr Helen Duggleby declared an interest in Agenda Item 7. – Correspondence / Complaints received point 1. S137 Application from Stokesley Area Imagination Library (SAIL) and vacated the room whilst this item was discussed.

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4/09/06/26 MINUTES

RESOLVED that the minutes of the Annual Meeting of the Town Council held on 12 May 2026 be approved and signed.

5/09/06/26 COMMITTEE / AREAS OF RESPONSIBILITY STRUCTURE

RESOLVED that the following membership for the Committees and Working Groups be agreed.

Committee / Working Group Current Membership

Committees

Employment Committee Cllrs Canavan, Carey, Craster, Griffiths & Sowerby Finance Committee Cllrs Canavan, Carey, Cook & Griffiths Planning Committee Cllrs Atkinson, Canavan, Cook & Yuille Health & Safety Committee Cllrs Craster, Duggleby, Johnson, & Sowerby Open Spaces & Allotments Cllrs Craster, Cook, Griffiths, Sowerby & Yuille Committee (plus allotment holder representative) Town Hall Committee Cllrs Canavan, Johnson & Wise (3 Town Hall Management representatives) Communications & Events Cllrs Atkinson, Craster, Johnson, Wise & Yuille Committee (plus non-council members) Parking Committee Cllrs Canavan, Carey, Dugglebry, Griffiths & Johnson

Working Groups

Scout Hut Lease Cllrs Atkinson & Craster Electrical Vehicle Chargers Cllrs Duggleby & Johnson Riverbank Improvements Cllrs Craster, Johnson & Wise Old Fairfield Play Park Open Spaces & Allotments Committee

External Bodies

Preston Educational Trust Cllrs Atkinson & Canavan Lady Hullocks Trust Cllr Atkinson, Mr Johnson & Mr Turland – Town Council appointed representatives. Stokesley Community Library Cllrs Atkinson & Craster Fairtrade Cllr Atkinson Climate Action Cllr Atkinson Community Care Association Cllr Yuille

6/09/06/26 FINANCIAL STATEMENTS

  1. RESOLVED that the monthly statements for May 2026 circulated on 4.6.26 be approved.

  2. RESOLVED that the payments made in May 2026 (attached at Appendix 1) be approved.

  3. RESOLVED that the Annual Internal Audit Return for 2025/26 included at page 3 of the Annual Governance and Accountability Return 2025/26 circulated on 9.6.25 be received and approved.

  4. RESOLVED that Section 1 – Annual Governance Statement 2025/26 for Stokesley Town Council on page 4 of the Annual Governance and Accountability Return 2025/26 circulated on 9.6.25 be reviewed and signed.

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  1. RESOLVED that Section 2 – Accounting Statements 2025/26 for Stokesley Town Council on page 5 of the Annual Governance and Accountability Return for 2025/26 circulated on 9.6.25 be approved and signed.

  2. RESOLVED that the Internal Auditor’s written report circulated on 9.6.25 be received and noted.

  3. RESOLED that the Investment Income Account Statement 1 April to 30 April 2026 circulated on 14.5.26 be received.

7/09/06/26 MATTERS FOR DISCUSSION Town Council

  1. Strategic Objectives for 2026/27:-

    • a. Electrical Vehicle Charging Points. RESOLVED that the Clerk would send the current information to the Working Group for them to commence work.

    • b. Riverbank Improvements. RESOLVED that the Clerk would look at what grants are available from the Environment Agency and that the Working Group would arrange to discuss proposals with the other partners.

    • c. Old Fairfield Play Park. RESOLVED that this would be discussed further at the next Open Spaces and Allotments Committee meeting.

  2. Press Releases / Newsletter – RESOLVED that the copy deadline for the July / August edition is 10 July 2026. Any articles for inclusion to be submitted to the Clerk by Friday 3 July 2026.

  3. Scout Hut. RESOLVED that the Scouts have confirmed that they have commenced work with their solicitor on the new lease agreement and they had requested

  4. Banking Hub. RESOLVED that Stokesley Town Council were delighted to receive the news that Stokesley will get a banking hub. Suitable locations are under review with the hope that this will be in place before the end of the year.

  5. RESOLVED that the insurance quote for the coming year circulated on 1.6.26 be received and approved.

Committees and Working Groups

  1. RESOLVED that the minutes from the Finance Committee held on 26 May 2026 be received.

Correspondence/Complaints received

  1. RESOLVED that the S137 application from Stokesley Area Imagination Library (SAIL) requesting a £780 donation towards the scheme circulated on 29.5.26 be received. The Clerk would ask for representatives from SAIL to attend the next meeting to answer some additional questions prior to making a decision.

  2. RESOLVED that the e-mail from a resident of Copsewood Walk about the trees on the open space adjacent to his property circulated on 31.5.26 be received. This would be discussed at the Open Spaces & Allotments Committee on 17 June 2026 and any decision will be shared with the resident.

  3. RESOLVED that the response from a resident of Station Road about the Parking circulated on 19.5.26 be received.

8/09/06/26 NORTH YORKSHIRE COUNCIL (NYC) Planning Applications

  1. To review and respond to the following Stokesley Planning Applications:-

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ZB26/00641/LBC – Shine Hair and Beauty, 3 Bridge Road – Listed building consent for the replacement of 3 small wooden windows on 2nd floor elevation. RESOLVED no objections.

ZB26/00778/MRC – 46 Meadowfield – Application for modification / variation of condition 2 (pans) – change in design for previously approved application ZB26/00222/FUL. RESOLVED no objections.

Planning Decisions

  1. To receive the Planning Application decisions from NYC:

Applications Granted

ZB26/00669/FUL - 37 Springfield Stokesley - Sunroom extension to replace an existing conservatory.

ZB26/00353/LBC – 14 West Green – Listed building consent for the installation of through floor lift.

ZB26/00548/FUL – 6 College Square – Application for the renovation of ground floor bay window and replacement of entrance door and frame.

ZB26/00628/FUL – 10 Levenside – Application for the replacement of no 11 existing timber single glazed windows with new timber double glazed windows.

Tree Preservation Order Served

ZB26/00296/TPO – Springfield House TPO 2004/07 – T8 Oak Tree, raise the crown on west side to 4 metres as it is catching high sided vehicles that park in the car Park AGREED. T12 – Cherry tree in courtyard, reduce height by ½ metre and the sides reducing by 2 meters REFUSED

Applications Withdrawn

ZB26/00105/LBC – 5 Red House – application for listed building consent to re-roof the property.

ZB24/01223/FUL – Stokesley School, Station Road – Extension of the provision of car parking onto an existing playing field.

Planning and Development Issues

  1. Enforcement Issues reported to NYC

To receive the update on current Enforcement Cases from County Cllr Griffiths.

  • a. Taylor Wimpey Estate. RESOLVED that it was noted that the fencing from around the lake had been removed and the new seating and play equipment installed. However, some of equipment was still fence off and there is no designated access to the area. The roads are still not adopted because of outstanding issues which still need to be resolved.

  • b. British Legion Club Site, North Road. RESOLVED that the Clerk had requested an update and had received a response from NYC asking for further information on where the site is and what the issues are which is not acceptable. Cllr Griffiths to raise this concern with the Planning Enforcement Team.

  • c. Tilia Estate – planning conditions. RESOLVED that Cllr Griffiths to confirm if the bungalows planning application has been approved or not.

  • d. Brierley Development. RESOLVED that this item can now be removed from the agenda.

  • e. 47 High Street (formerly the Pack Horse Pub) – no further update.

4

  • f. Morrison, High Street. RESOLVED that Morrisons is due to close and therefore the Enforcement Team should pursue the building owners.

  • g. Costa Coffee, High Street. RESOLVED that the information confirming that the enforcement have opened a new case be received.

  • h. Millbry Hill. RESOLVED that it be noted that the hoarding planning application has been refused. Cllr Canavan would write in response to the signage response to confirm that as the buildings have ‘changed use’ from commercial to residential that it the signage is no longer appropriate.

  • i. 49 Levenside. RESOLVED that this item can be removed from the agenda.

  • j. Old Natwest Bank. RESOLVED that NYC have confirmed that they would not pursue the refresh of the window paint. It was agreed to try and contact the property owner to see if this is something they would undertake.

  • k. Pizza Village. RESOLVED that Cllr Canavan would draft a letter to be sent to NYC about the issues within the conservation area and the lack of information provided to businesses on what they can and cannot do with regard to paint schemes, signs etc and that this information needs to be provided to them when they take over a business to prevent enforcement action at a later date.

  • l. Xtreme Tech. RESOLVED to receive the response from Planning Enforcement circulated on 27.5.26. Cllr Canavan would draft a letter to be sent to NYC about the issues within the conservation area and the lack of information provided to businesses on what they can and cannot do with regard to paint schemes, signs etc and that this information needs to be provided to them when they take over a business to prevent enforcement action at a later date.

  • m. Barclays Bank – RESOLVED that the Clerk report the poor state of repair of the old Barclays Bank on the High Street.

9/09/06/26 North Yorkshire Council Correspondence

  1. RESOLVED that the e-mail from the Migrants Programmes Team circulated on 26.5.26 be received.

  2. Parking. RESOLVED that the response about the Off Street Parking Places Order circulated on 19.5.26 be received. Cllr Griffiths to raise the ongoing lack of response at a higher level in NYC and to arrange a Teams meeting asap.

  3. Cobbles. RESOLVED that Cllr Griffiths would request an update from NYC following their confirmation that the revised scheme would be submitted to NYC for approval with a view to the first phase taking place this financial year. Subject to confirmation when this work will take place representation would be made to ask that the first phase be from the Old Natwest Bank to West Green as this is the area in most need of repair.

10/09/06/26 POLICE

RESOLVED that the Police report be received. A total of 14 incidents were reported between 1 May and 31 May 2026. PC Noble confirmed that there are ongoing issues with anti-social behaviour and encouraged people to report but that it is not as high as some neighbouring parishes. The Clerk reported the concerns raised by residents about the length of time it takes for the calls to 101 to be answered and when choosing the option to receive a call back they do not receive one. PC Noble also explained that NYC get charged £120 when requesting CCTV footage and have to complete lengthy paperwork which often led to delays in reviewing the footage.

11/09/06/26 YLCA

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  1. RESOLVED that the White Rose Updates be received.

  2. RESOLVED that the Training E—Bulletins be received.

  3. RESOLVED that the Law and Governance Bulletins be received.

  4. RESOLVED that the Chief Executive bulletins be received.

12/09/06/26 Items tabled for information

None received.

13/09/06/26 EXCLUSION OF THE PRESS AND PUBLIC

RESOLVED that in accordance with Paragraph 1 (2) of The Public Bodies (Admission to Meetings) Act 1960, the Town Council resolved that the press and public be excluded from the meeting to deal with items of a confidential nature.

Grass Cutting – RESOLVED that the Clerk had reported the missed areas and had received confirmation that these would be cut. The Clerk to ask that they strim the nettles along the Spine Paths on the Riverslea / Riversdene Estates as compensation.

The meeting closed at 9.15 pm.

Signed ……………………………………………………..Date ……………………

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APPENDIX 1

STOKESLEY TOWN COUNCIL -MAY 2026

ACCOUNTS REPORT

Payments

Supplier Reason Value £
Salaries Weeks 5 - 8 5031.48
HMRC PAYE/NIC Month 2 1552.16
Sage IT Support 147.00
HFC Systems Office 365 112.56
Clear Business Phone / Internet 92.69
Canon Photocopier Contract 76.85
Canon Photocopier Contract 82.37
C G Robinson & Sons Grass Cutting– Open Spaces / Grass Cutting 3059.90
MBP Groundcare Hedge Work SLA x 2 347.50
Amazon Toilet Seat – Open Spaces / Toilets 25.49
British Gas Electricity– Open Spaces / Toilets 105.09
Professional Paper Supplies Toilet Rolls – Open Spaces / Toilets 30.30
StokesleyCommunityLibrary S137 Grant 12639.00
Girl Guides S137 Grant 250.00
Scouts S137 Grant 250.00
Argos Shredder – Office Equipment 63.94
LesleyPalmer Advertising Newsletter 160.00
Barclays Bank Charges - Miscellaneous 8.50
Information Commissioners Office Annual Renewal 47.00
Skipton Hire Centre Ltd Cherry Picker for Banner Installation – Events 183.60
Bravura Banner Brackets – Events 249.98
Arbour Tide Gazebo – Events 1624.00
Stewart Forbes Electrical Relocation of Defib for Water Dispenser – Events 270.00
Keep Britian Tidy Dog Poo Fairy – Events 180.00
Indigo Shading Parasol (50% deposit) – Events 3518.40
Thirsty Work Ltd Water Dispenser – Events 3750.00
Total 33857.81

7