Town Council Meeting – 9 December 2025

by | Dec 9, 2025

Committee
Town Council
Date
Time
Agenda Minutes

Agenda

3 December 2025

Stokesley Town Council

The next meeting of Stokesley Town Council will take place on Tuesday 9 December 2025 commencing at 7.15 pm.

The formal Agenda will be preceded by an open forum at 7 pm where members of the Public, the Police, and North Yorkshire Councillors are invited to speak. Please note members of the public will be allowed to make statements, ask questions, or provide evidence on items on the agenda but this will be limited to 3 minutes per person.

A G E N D A

1. NOTICE OF MEETING

  • Public notice of the meeting has been given in accordance with Schedule 12, paragraph 10(2) of the Local Government Act 1972.

2. APOLOGIES FOR ABSENCE

  1. To receive the apologies for absence received in advance of the meeting.

  2. To consider the reasons for absence provided.

3. DECLARATIONS OF INTERESTS IN ITEMS ON THE AGENDA

4. MINUTES

To confirm as a true record the minutes of the Town Council meeting held on 10 November 2025.

5 . PLANNING APPLICATIONS

  1. To consider Planning Applications received.

  2. Planning and Development Issues –

    • a. Taylor Wimpey Estate.

    • b. British Legion Club Site, North Road.

    • c. Tilia Estate – planning conditions.

    • d. Brierley Development.

    • e. 47 High Street (formerly the Pack Horse Pub).

    • f. Morrison, High Street.

    • g. Costa Coffee, High Street.

    • h. Millbry Hill.

    • i. 49 Levenside.

6. FINANCIAL STATEMENTS

  1. To agree the monthly statements for November 2025 circulated on 3.12.24.

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  1. To note the payments made in November 2025 (attached at Appendix 2).

  2. To review the budget for 2025/26 and agree the proposed budget for 2026/27 drafted by the Finance Committee at their meeting on 2 December 2025.

  3. To review the recommendations made by the Finance Committee at their meeting on 2 December 2025 and agree the amount of Precept for 2026/27.

  4. To receive the Investment Account income account statement for October 2025 circulated on 6.11.25.

7. MATTERS FOR DISCUSSION Town Council

  1. Strategic Objectives for 2025/26:-

    • a. Cobbles.

    • b. Parking.

    • c. Endeavour Footpath.

  2. Press Releases / Newsletter – to note the copy deadline for the next edition is 11 January 2026 so all articles for inclusion to be submitted to the Clerk by 2 January 2026..

  3. Legionella Risk Assessments.

  4. Scout Hut.

  5. Trees.

  6. Litter / Dog Bins.

  7. Banking Hub.

Committees and Working Groups

  1. To receive the minutes from the Parking Committee meeting held on 24 November 2025.

  2. To receive the minutes from the Finance Committee meeting held on 2 December 2025.

North Yorkshire Council

  1. To receive the correspondence about the Tree Preservation Order 2024 No 20 circulated on 19.11.25.

  2. To receive the correspondence about the Changes to Community Safety Hubs in North Yorkshire circulated on 13.11.25

Police

  1. To receive the monthly statistics report.

YLCA

  1. To receive the White Rose Updates.

  2. To receive the Training E—Bulletins.

  3. To receive the Law and Governance Bulletins.

  4. To receive the Information Requests and Vacancies.

  5. To receive the Chief Executive bulletins.

Correspondence/Complaints received

  1. To receive the S137 grant application from Town Close requesting a donation of £500 to purchase a kurling equipment set for 4 players circulated on 12.11.25.

  2. To receive the correspondence from Stokesley & District Community Care Association providing a service update and seeking support circulated on 2.12.25.

  3. To receive the correspondence from a resident regarding a fence at 8 Malver Drive circulated on 2.12.25.

Items tabled for information

None received.

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9. EXCLUSION OF THE PRESS AND PUBLIC

In accordance with Paragraph 1 (2) of The Public Bodies (Admission to Meetings) Act 1960, the Town Council can RESOLVE that the press and public be excluded from the meeting to deal with items of a confidential nature.

The next Town Council meeting will take place on Tuesday 13 January 2026.

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APPENDIX 1

PLANNING APPLICATIONS TO BE CONSIDERED AT THE

TOWN COUNCIL MEETING TO BE HELD ON 9 DECEMBER 2025

Applications Received

ZB25/01972/LBC – Sadlers, 59-61 High Street – Retrospective application for alterations to front elevation.

ZB25/02036/FUL – 19 Queens Drive – Application for a single storey rear and side entrance.

Applications Granted

ZB24/02194/FUL – North Riding County Football Association Limited Sports Ground, Stokesley Sports Club – Conversion of a natural grass pitch to a 3G artificial grass pitch (AGP) with perimeter fencing, hardstanding areas, replacement floodlights, storage container, topsoil bund and new modular changing block (amended red line boundary received on 11 august 2025).

ZB25/01643/FUL and ZB25/01644/LBC – Methodist Church, High Street – Application for installation of a hand rail on ramp leading to front door of the church.

ZB25/01671/FUL – 14 Evergreen Avenue – Single storey extension.

ZB25/101682/FUL – 91 The Paddock – Proposed single storey extension to rear of house.

ZB25/0164/FUL – 50 Riversdene -Proposed single storey rear and side extensions and two storey front extension.

ZB25/01704/FUL – 18 Riversdene – Demolition of existing conservatory and construction of new garden room. New window into dining room.

ZB25/01692/FUL – 4 Springfield Garden – Demolition of existing conservatory and replace with larger footprint sun room ex with icotherm roof.

Tree Preservation Order Served

ZB25/01712/CAT – Annexe Willow Cottage, 67 Levenside – Application for works to a tree in a Conservation area – pollard willow to 8-10 m high.

Applications Refused

ZB25/01594/TPO – 85 The Paddock – works to trees subject to TPO T3, Oak. Removal of new growth, removal of two limbs, canopy thin and crown, raise epicormic growth, TPO re 24/00016/TPO2

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APPENDIX 2

STOKESLEY TOWN COUNCIL – NOVEMBER 2025

ACCOUNTS REPORT

Payments

Supplier Reason Value £
Salaries Weeks 31 – 34 4245.90
HMRC PAYE/NIC Month 8 1129.38
Sage IT Support 123.60
HFC Systems Office 365– IT Support 150.00
Clear Business Phone / Internet 85.76
Canon Photocopier Contract 82.37
Canon Photocopier Contract 46.66
C G Robinson & Sons Machine Hire – Town Hall Clock 348.00
J T Atkinson New Brush & Anchor 23.07
C G Robinson & Sons Grass Cutting– Open Spaces / Trees 2466.01
Wigin Landscaping Tree Work – MonthlyPayment 250.00
Wigin Landscaping Tree Removal – Manor Close – Open Spaces / Trees 950.00
British Gas Electricity– Open Spaces / Toilets 134.62
R&R Plumbing& Heating (NE)Ltd Under Sink Heater – Open Spaces / Toilets 324.00
www.loo rolls Toilet Rolls – Open Spaces / Toilets 313.20
LesleyPalmer Advertising Newsletter 160.00
Purple SkipHire SkipHire – Allotments Maintenance 576.00
Barclays Bank Charges - Miscellaneous 8.50
Community TM Ltd Remembrance Day Traffic Management –
Miscellaneous		 360.00
YLCA Training 27.40
Argos Storage Bin – Events 23.95
Hancocks Christmas Sweets – Events 128.33
Maynards Christmas Trees - Events 645.00
Sara Lusvardi Christmas Gift Bags – Events 200.00
Total 12801.75

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Minutes

STOKESLEY TOWN COUNCIL

The Meeting of the Town Council was held on Tuesday 9 December 2025 at 7 pm in Stokesley Town Hall

Present : Cllrs Sally Atkinson, Mike Canavan, David Cook, Claire Craster, Bryn Griffiths, Chris Johnson, David Oxley, Graham Sowerby and Gary Yuille.

Town Clerk – Mrs Julie McLuckie, North Yorkshire Council (NYC) Waste and Streets Representative and 1 resident.

In accordance with the notice of meeting a public forum session took place from 7pm to

7.15pm.

The NYC Waste and Streets representative provided an update on the current issues regarding the emptying of bins. Due to a higher level of staff sickness and vacancies the contract had not been filled correctly over the previous months. However, he reported that the sickness level has now reduced and NYC have successfully appointed some new operatives so it is hoped this will now be rectified. He provided a map detailing all the bins across Stokesley and advised that a review would take place and consideration would be given to introducing larger bins in some areas and consider changing some dog waste only bins to dual bins in some areas. The dog waste bin removed from Riverslea/Riversdene was done so following a complaint from a resident. The Town Council was disappointed that their suggestions for relocation had not been considered and that where the bin is now situated could also lead to complaints. Members also reported that bins have been removed in other areas including Malvern Drive. It was agreed to forward any issues to NYC and that in future consultation will take place prior to removal or relocation of bins.

The resident in attendance had attended the Town Council surgery on Saturday and was in attendance to thank the Town Council for taking action on her behalf and for their support.

North Yorkshire Council (NYC) – Cllr Griffiths advised Members that NYC is currently reviewing their finances, but this is difficult because they still have not received formal allocation notice from the Government. The NYC Council Tax will be increased by 4.99%.

1/09/12/25 NOTICE OF MEETING

RESOLVED that the public notice of the meeting had been provided in accordance with Schedule 12, paragraph 10(2) of the Local Government Act 1972.

2/09/12/25 APOLOGIES FOR ABSENCE

  1. RESOLVED that the apologies for absence from Cllr Carey be received .

  2. RESOLVED that the reasons for absence provided be agreed.

3/09/12/25 DECLARATIONS OF INTERESTS IN ITEMS ON THE AGENDA

None declared .

4/09/12/25 MINUTES

RESOLVED that the minutes of the Town Council meeting held on 10 November 2025 be agreed and signed as a true record.

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5/09/12/25 PLANNING

  1. The following Planning Applications were received and reviewed. RESOLVED to confirm approval of all the comments submitted as detailed.

Cllr Griffiths as a member of NYC Planning Committee observes and offers advice only regarding planning applications discussed.

Applications Received

ZB25/01972/LBC – Sadlers, 59-61 High Street – Retrospective application for alterations to front elevation. RESOLVED no objections.

ZB25/02036/FUL – 19 Queens Drive – Application for a single storey rear and side entrance. RESOLVED that the drawings and plans are inconsistent with a window been shown on one and not on the other. In addition, the proposed new windows do not match the original windows?

Applications Granted

ZB24/02194/FUL – North Riding County Football Association Limited Sports Ground, Stokesley Sports Club – Conversion of a natural grass pitch to a 3G artificial grass pitch (AGP) with perimeter fencing, hardstanding areas, replacement floodlights, storage container, topsoil bund and new modular changing block (amended red line boundary received on 11 august 2025).

ZB25/01643/FUL and ZB25/01644/LBC – Methodist Church, High Street – Application for installation of a hand rail on ramp leading to front door of the church.

ZB25/01671/FUL – 14 Evergreen Avenue – Single storey extension.

ZB25/101682/FUL – 91 The Paddock – Proposed single storey extension to rear of house. ZB25/0164/FUL – 50 Riversdene -Proposed single storey rear and side extensions and two storey front extension.

ZB25/01704/FUL – 18 Riversdene – Demolition of existing conservatory and construction of new garden room. New window into dining room.

ZB25/01692/FUL – 4 Springfield Garden – Demolition of existing conservatory and replace with larger footprint sun room ex with icotherm roof.

Tree Preservation Order Served

ZB25/01712/CAT – Annexe Willow Cottage, 67 Levenside – Application for works to a tree in a Conservation area – pollard willow to 8-10 m high.

Applications Refused

ZB25/01594/TPO – 85 The Paddock – works to trees subject to TPO T3, Oak. Removal of new growth, removal of two limbs, canopy thin and crown, raise epicormic growth, TPO re 24/00016/TPO2

  1. Planning and Development Issues: -

    • a. Taylor Wimpey Estate – RESOLVED no further update.

    • b. British Legion Club Site – RESOLVED that the window has now been covered with a metal plate by NYC.

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  • c. Tilia Estate – RESOLVED that Cllr Canavan has still not received a response to the questions he had raised. In addition, the bungalows have still not received planning approval.

  • d. Brierley Development – RESOLVED no further update.

  • e. Morrisons, High Street – RESOLVED no further update.

  • f. Costa Coffee, High Street – RESOLVED that despite NYC concluding that it was not in the public interest to serve notice for this building to be refreshed, the Landlord has concluded that it does require work and is in the process of arranging for this to take place.

  • h. Millbry Hill – RESOLVED no further update.

  • i. 49 Levenside – RESOLVED no further update.

  • j. Mind Shop, Bridge Road – RESOLVED no further update.

  • k. Old Natwest Building – RESOLVED that NYC had advised that they did not think it was in the public interest to serve an enforcement notice.

RESOLVED that the Clerk draft a letter to be sent to the Mayor, Rishi Sunak MP and NYC Chief Executive expressing the Town Council’s disappointment at the lack of action taken regarding the ongoing enforcement issues. The fact that Stokesley is a Conservation area and the cumulative effect of having several buildings along the High Street in a poor state of repair is not acceptable. The Town Council believes it is in the public interest to have these building brought up to a suitable standard to ensure the High Street remains Vibrant and encourages both residents, visitors and business owners to support Stokesley.

6/09/12/25 FINANCIAL STATEMENTS

  1. RESOLVED that the monthly statements for November 2025 circulated on 3.12.25 be received.

  2. RESOLVED that the payments made in November 2025 (attached at Appendix 2) be received.

  3. RESOLVED that the budget for 2025/26 was reviewed. The proposed budget for 2026/27 drafted by the Finance Committee at their meeting on 2 December 2025 was provisionally approved subject to amending the staffing costs to £82,500 (an increase of 3.5% rather that 3%) and that the S137 Grant be increased to £32,000, this includes the Library Staffing Costs. The budget would be submitted for formal approval in January once we have received the information from NYC on the Band D properties allocation.

  4. RESOLVED that the recommendation made by the Finance Committee at their meeting on 2 December 2025 to increase the Precept from £191,450 in 2025/26 to £201,000 in 2026/27, an increase of 4.99% which would equate to a £4.30 monthly increase to a Band D property based on the current figures. The final decision for setting the precept would be made at the January meeting when the Town Council has received confirmation from NYC on the number of Band D properties this year.

  5. RESOLVED that the Investment Account income account statement for October 2025 circulated on 6.11.25 be received.

7/09/12/25 MATTERS FOR DISCUSSION Town Council

  1. Strategic Objectives for 2025/26: -

    • a. Cobbles. RESOLVED that Cllr Griffiths would supply a contact for the North Yorkshire Council contractor so a quote could be requested to carry out repairs to the cobble area in front of the White House on West Green. North Yorkshire Council is in the

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process of submitting the repair costs for all the cobbled areas in Stokesley to the NYC cabinet for consideration.

  • b. Parking. RESOLVED that the revised Off Street Parking Places Order and map was approved as recommended by the Parking Committee following their meeting on 24 November 2025. RESOLVED that the Clerk is in the process of obtaining sign and line quotes and clarifying the proposed enforcement with NYC.

  • c. Endeavour Footpath. No further update.

  1. Press Releases / Newsletter – RESOLVED that the copy deadline for the next edition is 11 January 2026 so all articles for inclusion to be submitted to the Clerk by 2 January 2026.

  2. Legionella Risk Assessments. RESOLVED that the Clerk had contacted the firm recommended by Cllr Carey and is awaiting a response.

  3. Scout Hut. RESOLVED that Cllrs Atkinson and Oxley are in the process of arranging a meeting to inspect the building and discuss the lease.

  4. Trees. RESOLVED that Cllr Canavan had met with our contractor to review the work required to the trees on Riverslea / Riversdene estate and is awaiting his report.

  5. Litter / Dog Waste Bins - RESOLVED that Cllr Griffiths would ask NYC Waste Management to reinstate the bin on the Riverslea / Riversdene Estate into one of the areas identified on the map provided rather than where they have currently sited. Cllr Griffiths would request that the bin on Malvern Drive also be reinstated. Cllr Yuille agreed to review the map provided highlighting all the bins across Stokesley and report back on what is required / not required for discussion.

  6. Banking Hub. RESOLVED that Cllr Griffiths would obtain contact information on who to apply to for a banking hub in Stokesley. Cllrs Griffiths and Johnson would confirm the post office implications and report back prior to progressing further.

Committees and Working Groups

  1. RESOLVED that the minutes from the Parking Committee held on 24 November 2025 be received.

  2. RESOLVED that the minutes from the Finance Committee held on 2 December 2025 be received.

North Yorkshire Council

  1. RESOLVED that the correspondence about the Tree Preservation Order 2024 No 20 circulated on 19.11.25 be received.

  2. RESOLVED that the Changes to Community Safety Hubs in North Yorkshire circulated on 13.11.25 be received and noted.

Police

RESOLVED that the report circulated on 9.12.25 be received. A total of 13 incidents were reported between 1 November and 30 November 2025.

YLCA

  1. RESOLVED that the White Rose Updates be received.

  2. RESOLVED that the Training E—Bulletins be received.

  3. RESOLVED that the Law and Governance Bulletins be received.

  4. RESOLVED that the Information Requests and Vacancies Information be received.

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Correspondence/Complaints received

  1. RESOLVED that the S137 grant application from Town Close requesting a donation of £500 to purchase a kurling equipment set for 4 players circulated on 12.11.25 be received. It was agreed to award £105 as the outstanding amount to complete the purchase of the first kit.

  2. RESOLVED that the correspondence from Stokesley & District Community Care Association (S&DCCA) providing a service update and seeking financial support circulated on 2.12.25 be received. It was agreed to include in the budget and award them £2,500 each year for the next 3 years from April 2026, subject to S&DCCA submitting a S137 Grant Application form each year.

  3. RESOLVED that the correspondence from a resident regarding a fence at 8 Malvern Drive circulated on 2.12.25 be received. Members had visited the site, and it was not clear in the fence line has been moved or not. The Clerk to ask the resident to provide photographic evidence.

Items tabled for information No items received.

8/09/12/2025 EXCLUSION OF THE PRESS AND PUBLIC

In accordance with Paragraph 1 (2) of The Public Bodies (Admission to Meetings) Act 1960, the Town Council can RESOLVED that the press and public be excluded from the meeting to deal with items of a confidential nature.

The meeting closed at 9.10 pm.

Signed ……………………………………………………..Date ……………………

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APPENDIX 1

STOKESLEY TOWN COUNCIL – OCTOBER 2025

ACCOUNTS REPORT

Payments

Supplier Reason Value £
Salaries Weeks 27 - 30 4434.28
HMRC PAYE/NIC Month 7 1536.06
Sage IT Support 123.60
HFC Systems Domain – IT Support 75.12
Town Hall Trust Office Rent 4030.00
Clear Business Phone / Internet 85.76
MBP Groundcare Ivyremoval – Open Spaces / PlayArea 160.00
B&Q Drain Cover – Open Spaces / PlayArea 17.95
C G Robinson & Sons Grass Cutting– Open Spaces / Trees 2466.07
Wigin Landscaping Tree Work – MonthlyPayment x 2 500.00
MBP Groundcare Hedge SLA – Open Spaces / Trees x 2 695.00
British Gas Electricity– Open Spaces / Toilets 137.81
Initial Hygiene Contract - Open Spaces/Toilets 170.65
Direct Business Supplies Wallgate Soap– Open Spaces / Toilets 158.31
SPIOTA S137 Grant Application towards Plant Tubs 360.00
The Globe CommunityLibrary S137 Grant towards staff costs(2nd payment) 12208.00
LadyHullocks Allotments Rent 525.00
MBP Groundcare Hedge Cutting– Allotments Maintenance 150.00
Town Hall Trust MeetingRoom 60.00
Barclays Bank Charges - Miscellaneous 8.50
M J Pat Services PAT Testing– Miscellaneous 75.00
Amberol Limited Plant Tubs – Miscellaneous 2831.40
Royal British Legion Wreath – Miscellaneous 50.00
YLCA Training 73.00
Catch Designs Website Domain 114.00
Total 31045.51

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