Town Hall and Manorial Lands Trust Meeting – 2 October 2025

by | Oct 2, 2025

Committee
Town Hall and Manorial Lands Trust
Date
Time
Agenda Minutes

Agenda

Not yet available.

Minutes

TOWN HALL AND MANORIAL LANDS TRUST

A Meeting was held on Thursday 2 October 2025

Present : Cllrs Mike Canavan, Sean Carey, Bryn Griffiths, Chris Johnson, Graham Sowerby and Gary Yuille.

Assistant Clerk – Mrs Debbie Young. One member of public.

A presentation was made to Michael McGurk as a thank you for voluntarily litter picking around the town for many years. His efforts do not go unnoticed.

1/02/10/25 APOLOGIES FOR ABSENCE

RESOLVED that the apologies from Cllrs Atkinson, Cook, Craster and Oxley be received .

2/02/10/25 MINUTES OF THE PREVIOUS MEETINGS

RESOLVED that the minutes of the meetings held on 7 August 2025 be approved.

3/02/10/25 FINANCIAL STATEMENTS

  • a. RESOLVED that the monthly statements for August and September 2025 will be received at the next Trustees meeting in December.

  • b. RESOLVED that lease payment reminders be sent to Chestnut House and Church House as their payments are now overdue.

  • c. RESOLVED that committees be reminded to have budget proposals prepared by the end of November.

  • d. RESOLVED the clerk to chase up the NI refund due to the Town Hall.

  • e. RESOLVED that the options received from Redmayne Bentley about the MLT gilts investments be received. Based on this advice it was agreed to reinvest the maturing Manorial Lands gilts into further short term gilt, subject to final specification with Redmayne Bentley.

4/02/10/25 TOWN HALL TRUST UPDATE

  • a. Town Hall Update – RESOLVED that the bookings are increasing again after the summer break. The craft fairs are doing well. The Live events are also proving very popular in the winter months. All will have a positive impact on income.

  • b. Town Hall Windows – RESOLVED that the Clerk is still waiting for responses from the window companies.

  • c. Solar Panels – RESOLVED that the assistant clerk is still sourcing funding for the panels.

  • d. Carpets – RESOLVED that two additional quotes have been requested and will be circulated upon receipt.

5/02/10/25 MANORIAL LANDS TRUST

a. Market Update:

  • i. Friday Market – RESOLVED that we continue to try and encourage regular traders as well as encouraging casuals to join the market. It was suggested that social media posts are increased to try and encourage new stall holders interest.

  • ii. Farmer / Makers Markets – RESOLVED that the annual Christmas Farmers Market will take place on Saturday 20 December 2025 A craft and gift fair will take place in the Town Hall along with the Friends of the Town Hall mulled wine and mince pie event.

  • b. MLT Cobbles –

  • i. Refurbishment – RESOLVED that Cllr Griffiths request a meeting with North Yorkshire Council. Budget figures will need to be considered to help with setting the budget for 2026/2027.

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  • ii. White Lines – RESOLVED that Cllr Griffiths request an update.

  • c. Levenside Kiosk Update – RESOLVED that the Trust’s Solicitor is still waiting for information from the Environment Agency, the Clerk had contacted the EA again who had advised that they had appointed a new solicitor but to date they still have not contacted our solicitor.

  • d. Levenside Undergrounding Survey – RESOLVED that Cllr Canavan had received an update confirming that works would take place early 2026. Works to be coordinated with North Yorkshire Council street lighting department.

  • e. Licence and Lease Agreements: -

  • i. The Leven Hotel – RESOLVED that our Solicitor is still awaiting proof of ownership so is unable to progress further until this is received.

  • ii. Police Parking Bays – RESOLVED that the Clerk would confirm the costs for the lease agreement with the Police Estates team prior to progressing further.

  • iii. Decking Areas– RESOLVED that the businesses must comply with the planning approval regarding the number of tables and chairs etc. Any additions / alterations must be applied for and approved by planning before implementation. The Clerk to send a reminder to businesses.

  • iv. 27 Levenside – RESOLVED that following discussions with the owners they would welcome a lease agreement for the area of land in front of where the old garage used to be to prevent people parking and allow them access. The Clerk to progress.

  • v. 47 High Street – DEFFERED until the next meeting.

  • f. 10 Levenside – RESOLVED that work is required on Trust land in relation to the electricy supply. Receipt of the formal order from the NPG Contractor is awaited.

  • g. Charging regime review for Manorial Lands RESOLVED that Cllr Canavan proposed an increase of 22% in line with the North Yorkshire council charges which was agreed. It was also agreed to include a new ‘suspension of parking space charge’ of £30 per space per week. It was suggested we have a Busking Licence for busking on Manorial Lands. Cllr Griffiths to look at the system NYC use and report back.

  • h. Fair review RESOLVED that the deposit be returned to Mr Crow. The clean-up was excellent and well-coordinated as usual.

The meeting closed at 7.50 pm

Signed …………………………………………………………………………….. Date ……………………………………

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