Open Spaces and Allotments Committee Meeting – 27 August 2025

by | Aug 27, 2025

Committee
Open Spaces and Allotments Committee
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Agenda Minutes

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Minutes

STOKESLEY TOWN COUNCIL OPEN SPACES AND ALLOTMENTS COMMITTEE

A Meeting of the Open Spaces and Allotments Committee was held in the Town Hall, Stokesley on Wednesday 27 August 2025 commencing at 7 pm

Open Spaces & Allotments Committee Membership

Cllr Claire Craster, Cllr Bryn Griffiths, Cllr David Oxley and Cllr Graham Sowerby.

Present : Cllrs Bryn Griffiths, Graham Sowerby and Gary Yuille Clerk –Mrs Julie McLuckie

1/27/08/25 NOTICE OF MEETING

RESOLVED that the public notice of the meeting had been provided in accordance with Schedule 12, paragraph 10(2) of the Local Government Act 1972.

2/27/08/25 MEMBERS OF THE PUBLIC

None present.

3/27/08/25 APOLOGIES FOR ABSENCE

RESOLVED that the apologies for absence from Cllrs Craster and Oxley be received.

4/27/08/25 DECLARATIONS OF INTERESTS IN ITEMS ON THE AGENDA

None declared.

5/27/08/25 MINUTES OF THE OPEN SPACES MEETING HELD ON 6 NOVEMBER

2024

RESOLVED that the minutes of the meeting held on 6 November 2024 were agreed as a true record.

6/27/08/25 OPEN SPACES

  • i. Grasscutting – RESOLVED that the new contractor was doing a good job and the Clerk had received a lot of positive comments from residents. Any areas that have been accidentally missed are actioned as soon as the Clerk makes them aware. The Contract Manager routinely rings to check that everything is satisfactory and quickly deals with any areas of concern.

  • ii. Hedge Service Level Agreement – our hedge contractor has commenced work to the hedges included in the service level agreement and provides photographic evidence before and after each area has been cut. RESOLVED to ask that the contractor revise the quote submitted for the work on Silver Street to cover the removal of the ivy from the play park wall and to uncover the street light. The Clerk to write to the properties on the opposite side to ask that they carry out the required maintenance to the shrubs on their property that are overhanging the wall. The quote to carry out the hedge work required at the allotments was approved.

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  • iii. Tree Contract and maintenance programme - RESOLVED that Clerk authorise the contractor to remove the severely damaged tree on Ashwood Drive on the grounds of health and safety. The Clerk would request the contractor to carry out a full survey of the trees that are the responsibility of the Town Council / Manorial Lands Trust to identifying any that require urgent attention following the very dry weather that has unfortunately had a negative impact on some of the trees. The Clerk confirmed that she had contacted North Yorkshire Council about the tree on the riverside at Manor Close which has unfortunately died and is awaiting their approval to remove. It was agreed to obtain a report on this tree and arrange for the work to be carried out as required subject to the necessary approvals.

  • iv. Fairfield Road Old Play Area – RESOLVED that the Clerk produce a consultation document with various options to be circulated to the residents who surround this area to gain their thoughts on what would like to see done with it.

8/27/08/25 PLAY PARKS

  • i. Play Bark – RESOLVED to order 30m3 for delivery as soon as possible.

  • ii. Play Park Inspection – RESOLVED that the annual ROSPA Inspection will take place in September.

9/27/08/25 ALLOTMENTS

  • i. Allotment Representative– RESOLVED that the Allotment Caretaker would be the nominated representative on this Committee, but the Clerk would remind allotment tenants that they are welcome to attend any of the meetings and ask any questions in the public session. It was also agreed to make the allotments the first agenda item for discussion to accommodate this.

  • ii. Entry Gate – RESOLVED that the Clerk ask the Caretaker to weld the second hole that should not be used or to ensure that it is covered so it cannot be used to prevent access to anyone without a key.

  • iii. Plot 57 – RESOLVED that the request received to split this plot into two halves be agreed.

The meeting closed at 7.30 pm.

Signed ……………………………………………………..Date …………………………….

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