Town Hall Committee Meeting – 3 February 2025

by | Feb 3, 2025

Committee
Town Hall Committee
Date
Time
Agenda Minutes

Agenda

A meeting of the Town Hall Committee will take place on Monday 3 February 2025 at 10 am in the Town Hall.

A G E N D A

  1. APOLOGIES FOR ABSENCE

Apologies for absence to be received and agreed.

  • 2 MINUTES FROM THE MEETING HELD ON 15 JANUARY 2024

To approve the minutes from the meeting held on 15 January 2024

  1. FORWARD MAINTENANCE / IMPROVEMENT PLAN

To review the Forward Maintenance / Improvement plan.

  1. FEEDBACK / MATTERS ARISING FROM THE MANAGEMENT COMMITTEE MEETINGS
  • 5 FEEDBACK /MATTERS ARISING FROM THE TRUSTEES MEETINGS
  1. TOWN HALL EVENTS

To review current and past events.

  • 7 ANY OTHER BUSINESS

Minutes

TOWN HALL COMMITTEE

A Meeting of the Town Hall Committee was held in the Town Hall, Stokesley on Monday 3 February 2025 commencing at 10 am

TOWN HALL COMMITTEE MEMBERSHIP

Cllrs Mike Canavan, David Oxley and Andy Wake

Town Hall Management Advisory Committee Representatives –Mr Martin Sutton, Mr Ken Ridgeway and Mr Mike Westgarth-Taylor.

Present : Cllrs Mike Canavan, Chris Johnson, David Oxley and Gary Yuille, Mr Ken Ridgeway, Michael Westgarth Taylor and Mr Martin Sutton Assistant Clerk -Debbie Young

1/03/02/25 APOLOGIES FOR ABSENCE

RESOLVED None received.

2/03/02/25 MINUTES FROM THE MEETING HELD ON 15 January 2024

RESOLVED that the minutes from the meeting held on 15 January 2024 be agreed as a true and accurate record.

3/03/02/25 FORWARD MAINTENANCE /IMPROVEMENT PLAN

RESOLVED that as Ken Ridgeway is now unable to refurbish the noticeboards quotes are to be obtained for refurbishment and replacement. Awaiting quotes for making two windows in the Main Hall open. Funding to be researched for solar panels.

4/03/02/25 FEEDBACK / MATTERS ARISING FROM THE TOWN HALL MANAGEMENT ADVISORY COMMITTEE MEETINGS

RESOLVED that the members of the Town Hall management Advisory Committee would like to propose that Trustees consider funding for replacing the carpets in the Town Hall. (Quote received totalling £3839 if all downstairs rooms and stairs done together or separately priced at £2085 for Jack Brunton Room, £922 for Stokesley Room and £1537 for entrance and stairs) Assistant clerk also to look at funding from other sources. The dishwasher in the kitchen has been replaced with funds from The Friends and an anonymous donation of £400.

Martin Sutton has been elected as Chair and Peter Chandler as Deputy Chair for the Town Hall management Advisory Committee.

5/03/02/25 FEEDBACK / MATTERS ARISING FROM THE TRUSTEES MEETINGS

RESOLVED that due to an increase in NI contributions and the minimum wage Town Hall Hire charges be increased to help cover these costs. These would not be increased again until April 2027.

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The Trustees would also like to thank the stewards for the continued upkeep of the Town Hall.

6/03/02/25 TOWN HALL EVENTS

Music events and craft fairs continue to be well supported in The Town Hall. RESOLVED that bar prices are to be increased.

7/03/02/2025 ANY OTHER BUSINESS

RESOLVED to review the Lone Workers Policy at the next scheduled Health and Safety Committee meeting.

The meeting closed at 10.40am

The next meeting will be when requested.

Signed ……………………………………………….

Dated ……………………………………………….

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