Town Hall Committee Meeting – 25 September 2023

TOWN HALL COMMITTEE

A Meeting of the Town Hall Committee was held in the Town Hall, Stokesley on Monday 25 September 2023 commencing at 10 am

TOWN HALL COMMITTEE MEMBERSHIP

Cllrs Mike Canavan, David Oxley, Audrey Scott and Andy Wake Town Hall Management Advisory Committee Representatives –Mr Martin Sutton, Mr Ken Ridgeway and Mr Mike Westgarth-Taylor.

Present : Cllr Mike Canavan, Cllr Audrey Scott, Cllr David Oxley, Mr Michael Westgarth Taylor, Mr Ken Ridgeway and Martin Sutton Assistant Clerk -Debbie Young

1/25/09/23 APOLOGIES FOR ABSENCE

RESOLVED that the apologies from Cllr Andy Wake be received.

2/25/09/23 MINUTES FROM THE MEETING HELD ON 30 JANUARY 2023

RESOLVED that the minutes from the meeting held on 30 January 2023 be agreed as a true and accurate record.

3/25/09/23 FORWARD MAINTENANCE /IMPROVEMENT PLAN

Ken Ridgeway is to refurbish the outside noticeboards. RESOLVED The new quotation for the replacement boilers, which will be more energy efficient and work on an improved timer system, will be formally agreed by the Trustees at its meeting in early October when a detailed implementation programme will be provided following negotiation with the contractor to minimise disruption to Town Hall users. A £2000 grant has been received from The Jack Brunton Trust towards funding the boilers. Cllr Scott is looking into further funding. RESOLVED The air conditioning system and solar panels will be progressed next year and is subject to the availability of grant funding and match funding from Manorial Lands Trust. RESOLVED

4/25/09/23 FEEDBACK / MATTERS ARISING FROM THE TOWN HALL MANAGEMENT ADVISORY COMMITTEE MEETINGS

The window sills have been stripped and repainted ready for the new flower boxes which will be installed early October. Thanks given to Keith Bellamy. RESOLVED

The Friends continue to raise funds for the Town Hall and are running the annual Christmas event on 17 December.

5/25/09/23 FEEDBACK / MATTERS ARISING FROM THE TRUSTEES MEETINGS

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The Town Hall has been self-supporting over the last 30 months – with no transfers required from Manorial Lands Trust (MLT). This has enabled the MLT to finance other projects around the town – such as the new Levenside footpath.

6/25/09/23 TOWN HALL EVENTS

Music events and craft fairs continue to be well supported in The Town Hall. New events have been added including a Murder Mystery night and a Legless 11 Bingo night. Two additional craft fairs have been scheduled for December. Thanks given to clerk and assistant clerk.

7/25/09/2023 ANY OTHER BUSINESS

None

The meeting closed at 10.40am

The next meeting will be held on 15^th January 2024 at 10am.

Signed ……………………………………………….

Dated ……………………………………………….

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